privacy and cookie notice

Last updated: 22 October 2026

This notice explains how RS Coaching Oy handles personal information when you visit ruthlindroos.com or contact us through the website. It covers website enquiries, website operation, Squarespace Analytics, Weglot translations and embedded YouTube videos. Information about any separate client-service processing is provided when relevant.

1. Data controller

Data controller: RS Coaching Oy
Contact person: Ruth Lindroos
Email: ruth@ruthlindroos.com
Website: https://ruthlindroos.com

2. Contact forms and correspondence

We receive the information you enter in our contact form, including your name, email address, message and any other details you choose to provide. We use it to respond to your enquiry and discuss services you request. The form indicates which fields are required; without sufficient contact information, we may be unable to respond.

Enquiries about arranging services are processed to take steps at your request before entering into a contract (GDPR Article 6(1)(b)). Other professional correspondence is processed on the basis of our legitimate interest in responding to enquiries and managing business communications (GDPR Article 6(1)(f)). Submitting an enquiry does not itself subscribe you to marketing emails.

Contact details and form submissions are stored in Squarespace’s contact management system. Copies are sent to our business email, hosted by Google Workspace (Gmail).

Please avoid sending sensitive health or other highly personal information through the website form. An appropriate method for discussing personal coaching needs can be agreed separately.

3. Website operation and analytics

Squarespace hosts this website and processes technical information, such as IP addresses and browser, device and network information, to deliver and protect the service. Our basis for necessary website operation is our legitimate interest in maintaining a functioning, secure website (GDPR Article 6(1)(f)).

We use Squarespace Analytics to understand visits, referral sources and how visitors interact with our content. Non-essential analytics cookies and the personal-data processing associated with those cookies rely on your consent (GDPR Article 6(1)(a)).

Declining analytics cookies does not necessarily stop all statistical reporting. Squarespace may continue to produce limited visit and page-view statistics without those cookies. Necessary technical logging for website delivery and security also continues.

4. Cookies and your choices

Cookies and similar technologies store or access information on your device. Similar technologies include browser local storage, which can retain information such as translations and language preferences.

Strictly necessary technologies enable communications or functions you specifically request, such as essential security and remembering your privacy choices. Non-essential technologies, including analytics and advertising cookies, require your prior consent.

The cookie banner lets you accept, decline or manage non-essential cookies. You can change your choices or withdraw consent at any time using the website’s cookie-preferences control.

Withdrawing consent does not affect the lawfulness of processing that took place before withdrawal. You can also delete existing cookies and local storage through your browser settings. Deleting browser data does not itself delete information already held by service providers.

Squarespace cookies

The following cookies are included and documented for Squarespace analytics and consent preferences:

ss_cid, ss_cpvisit, ss_cvr - Identify unique visitors and recognise visits across sessions for analytics. Browser lifetime: up to two years.

ss_cvisit, ss_cvt - Recognise visitor sessions for analytics. Browser lifetime: 30 minutes.

ss_performancecookiesAllowed - Remember your choice about performance and analytics cookies. Browser lifetime: 30 days.

ss_marketingcookiesAllowed - Remember your choice about marketing cookies. Browser lifetime: 30 days.

Analytics cookies are non-essential. Cookies used solely to remember your consent choices support the operation of your privacy preferences.

These browser lifetimes are separate from the retention periods for information held by service providers. The cookies present depend on the website features used and your choices.

Further information: The cookies Squarespace uses.

Weglot browser storage

Weglot provides the website’s language and translation features. Depending on the integration and features used, its documented browser storage includes:

wg-translations - Store translated content locally. Documented duration persistent; no fixed expiry.

wg-slugs - Store translated page addresses locally. Documented duration persistent; no fixed expiry

wglang - Remember the selected language. Documented duration: session.

wg-search-form Temporarily retain an untranslated search query. Documented duration: .

WG_CHOOSE_ORIGINAL - Remember selection of the original language when automatic language switching is enabled. Documented duration: one month.

Not every item is used on every page or configuration. Persistent local storage can remain until cleared by you or the browser.

Storage is treated as strictly necessary only where it is required to provide a function you have requested or otherwise meets the applicable exemption. Any non-essential storage requires consent.

Further information: Weglot cookies and browser storage.

5. Embedded YouTube videos

We embed YouTube videos through Squarespace’s video integration. Loading or interacting with a player may disclose technical information, including your IP address and browser or device information, to Google/YouTube. Google may also process player interactions under its own privacy terms.

The supported Squarespace integration communicates your cookie-consent choices to YouTube. Non-essential storage and access on your device require consent. Where we rely on consent for related personal-data processing, the legal basis is GDPR Article 6(1)(a).

Declining non-essential cookies may affect the player’s functionality or personalisation. It does not necessarily prevent every connection to Google or all technical processing associated with delivering a requested video.

Following a link to YouTube takes you to a separate service governed by Google’s own terms and privacy practices.

Further information: Google Privacy Policy.

6. Website translations

We use Weglot to provide translated versions of the website and support language selection. Providing translations may involve processing technical connection information and language preferences, as well as using the browser storage described in section 4.

Our basis for personal-data processing necessary to deliver the translation feature is our legitimate interest in making the website accessible in its offered languages (GDPR Article 6(1)(f)). Where optional functionality requires consent, we rely on that consent (GDPR Article 6(1)(a)).

The rules governing consent for cookies and similar device storage apply separately from the legal basis for processing personal information.

Further information: Weglot Privacy Policy.

7. Who receives information?

Our service providers include:

  • Squarespace: website hosting, forms, contact management and analytics.

  • Google Workspace: business email.

  • Google/YouTube: embedded videos.

  • Weglot: website translation and language features.

Providers and their authorised subprocessors may process information to deliver these services. Their roles depend on the particular processing. Google may act as a separate controller for processing governed by its own YouTube privacy terms.

Information may also be disclosed where required by law or where necessary to establish, exercise or defend legal claims.

Access to enquiry information is limited to people and providers who need it for the purposes described in this notice.

8. International processing

Our service providers and their subprocessors may process information outside the European Economic Area, including in the United States.

Where personal information is transferred outside the EEA, applicable safeguards may include a European Commission adequacy decision, participation by an eligible recipient in the EU–US Data Privacy Framework, or European Commission Standard Contractual Clauses, together with supplementary measures where necessary.

The applicable mechanism depends on the recipient and transfer. You can contact us for further information about the safeguards applicable to your information or to request a copy, subject to any necessary redactions.

Provider information:

9. How long information is kept

Website enquiries, associated contact records and email copies are retained for 12 months from submission and then deleted from our active records.

If an enquiry develops into a client relationship, information needed for that service is handled under the applicable client privacy information. A specific legal obligation or legal claim may require limited information to be retained longer, only for as long as necessary.

Cookie and browser-storage lifetimes are described in section 4. These lifetimes do not determine how long information already transmitted to a provider is retained.

Technical logs and backups are subject to the relevant service retention and deletion arrangements. Information processed by providers as independent controllers is subject to their own privacy notices. The 12-month enquiry period does not apply to all provider-held information.

For personal information processed on our behalf, we remain responsible for setting appropriate retention requirements and using the available deletion controls.

10. Your rights

Subject to applicable conditions, you can request access to, correction or deletion of your personal information, restriction of processing and data portability.

You can object to processing based on legitimate interests on grounds relating to your particular situation. You can also withdraw consent at any time where processing relies on consent.

To make a request, email ruth@ruthlindroos.com. We may need proportionate information to verify your identity.

We normally respond within one month. If an extension is permitted because of the complexity or number of requests, we will explain the reason within that first month.

You may lodge a complaint with the Finnish Office of the Data Protection Ombudsman or another competent supervisory authority. Contacting us first is not a requirement.

11. Changes to this notice

We update this notice when our website or data-handling practices change. The date above identifies the latest revision.